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Automation Systems · Live

We Automate
the Ordinary.
You Scale the
Extraordinary.

Automate the Ordinary. Scale the Extraordinary.

Orixa AI builds intelligent automation systems that eliminate manual tasks, connect your tools, and let AI agents handle the work — so your team focuses on what matters.

See Our Automations How It Works
automation pipeline · live
Trigger
New CRM Lead
→
AI Agent
Qualify Lead
→
Output
Send Email
2.4k
Runs Today
98.7%
Success Rate
340ms
Avg Runtime
[OK] Lead #4821 qualified → Outreach triggered · 340ms
[INFO] Invoice #INV-2204 extracted · routed to Finance
[OK] Support ticket #8833 → AI resolved, closed
[WAIT] Order #5509 pending approval · escalated
[OK] HR onboard flow started for J. Martinez
[INFO] Weekly report compiled · Slack delivered
12k+Workflows Automated
80%Manual Work Eliminated
200+Tool Integrations
3 daysAvg. Go-Live Time
About Orixa AI

We Don't Just Consult.
We Build & Deploy.

Orixa AI is a specialized AI automation company. We design, build, and maintain intelligent workflow automation systems tailored to your exact business processes — not off-the-shelf templates.

Our team of automation engineers and AI specialists has deployed over 12,000 workflows across industries including healthcare, logistics, finance, and e-commerce. We connect your existing tools and let AI handle the repetitive, rule-based, and decision-making work end to end.

⚙️
Custom-Built Automations
Every workflow is engineered to your exact process — no generic templates, no bloat.
🔗
200+ Tool Integrations
Salesforce, HubSpot, SAP, Slack, Gmail, QuickBooks, Shopify — we connect them all.
🤖
AI-Native Logic
LLMs and AI agents handle decisions, extraction, classification, and drafting inside your flows.
📡
Monitored 24/7
Real-time dashboards, error alerts, and our team watching every workflow around the clock.
Sample automation: Sales pipeline RUNNING
📥
Trigger — New Inbound Lead
HubSpot · Webhook
Active
▼
🧠
AI Agent — Qualify & Score
GPT-4o · Lead scoring prompt
AI Step
▼
✉️
Action — Personalized Outreach
Gmail · AI-drafted email
Sent
▼
📊
Log & Notify Sales Team
Slack · CRM update
Done
AI Automations

What We Automate
For Your Business

Six core automation verticals — each built with AI decision-making, API integrations, and zero-touch execution.

01 ──
🔁
Sales & CRM Automation
Auto-qualify inbound leads, trigger personalized email sequences, update CRM records, notify reps via Slack — all without a single manual step.
HubSpotSalesforceGmailSlackGPT-4o
02 ──
📄
Document Processing
Extract data from invoices, contracts, forms, and PDFs using AI OCR — then route, store, and trigger downstream actions automatically.
OCRLLM ExtractGoogle DriveQuickBooks
03 ──
🎧
Customer Support Automation
AI chatbots handle Tier 1 tickets, classify issues, draft responses, escalate edge cases, and close resolved tickets — 24/7.
ZendeskIntercomClaude APITwilio
04 ──
🏢
HR & Onboarding Workflows
Automate offer letters, background check triggers, IT provisioning, document collection, and orientation scheduling from a single workflow.
WorkdayBambooHRDocuSignJira
05 ──
📦
Operations & Supply Chain
Monitor inventory thresholds, auto-generate POs, send vendor alerts, sync ERP data, and reconcile shipments — no human in the loop needed.
SAPNetSuiteShopifyEDI APIs
06 ──
📊
Reporting & Analytics Pipelines
Pull data from any source, AI-summarize KPIs, generate formatted reports, and push to dashboards or inboxes — every morning, automatically.
BigQueryLookerNotionGPT-4o
How It Works

From Discovery to
Live Automation in Days

01
Discovery & Process Mapping
We audit your current workflows, identify every manual bottleneck, and map the exact automation logic — triggers, conditions, actions, exceptions — before writing a single line of code.
Kick-off CallProcess AuditBlueprint Doc
02
Build & Integrate
Our engineers build your automation in n8n, custom Python, or your preferred platform — connecting APIs, configuring AI agents, and wiring every tool integration with proper error handling.
n8n / ZapierPython / APIsLLM IntegrationWebhooks
03
Test & Validate
Every flow is stress-tested with real data, edge cases, and failure scenarios. We validate accuracy, timing, and output quality against your acceptance criteria before going live.
UAT TestingLoad TestingQA Sign-off
04
Deploy & Monitor
We deploy to production and hand you a live dashboard showing run counts, success rates, and error logs — and our team stays on alert for the first 30 days of operation.
Go LiveLive Dashboard30-day Support
Products

Automation Tools
We Build & License

⚡
Most Popular
FlowForge — Custom Automation Builder
We build you a fully managed, custom automation suite on n8n or Make — tailored to your exact business processes, hosted and maintained by Orixa AI.
Unlimited workflow runs per month
AI agent nodes for decision-making
200+ pre-built integration connectors
Custom error handling & retry logic
Monthly optimization reviews
🧠
New
InboxAI — Email Automation Engine
An AI-powered email triage and response engine that reads, classifies, drafts replies, and routes messages — connected to your CRM and helpdesk.
AI reads & classifies every inbound email
Auto-drafts context-aware responses
Routes to team members or systems
Plugs into Gmail, Outlook, Zendesk
📋
Beta
DocPilot — Document Automation Suite
Upload any document type — invoice, contract, form — and DocPilot extracts structured data, validates it, and pushes it directly into your ERP or database.
AI-powered OCR + field extraction
Auto-validation rules & anomaly flags
Native ERP & accounting integrations
Audit trail for every document
📡
Enterprise
AgentOps — Multi-Agent Orchestration
Deploy teams of AI agents that collaborate on complex tasks — research, analysis, drafting, and action — all orchestrated and supervised by your business rules.
Multi-agent task delegation & handoffs
Real-time supervisor agent oversight
Connects to any internal tool or API
Full audit log of every agent decision
Contact Us

Let's Automate
Your Workflows

Tell us what you want to automate. Your request fires directly into our n8n pipeline — AI-scored, stored in Airtable, and in our inbox within seconds.

📬
Email
automations@orixa.ai
📞
Phone
+1 (800) AUR-AUTO
🕐
Response Time
Within 4 business hours
⚡
Go-Live Timeline
As fast as 3 business days
n8n · contact-form workflow active
🌐
Webhook
POST /orixa-contact
↓
🧠
AI — Qualify & Score
GPT-4o · lead scoring
↓
📋
Airtable
Create record
+
✉️
Send Email
Gmail / SMTP
Last run: 2 min agoToday: 47 runsSuccess: 98.7%
Start Your Automation Project
⚡ What happens when you click send
1Form data POSTs to our n8n webhook instantly
2GPT-4o AI agent reads your brief and scores the lead (1–100)
3Record written to Airtable with score, tier, and metadata
4Our team receives a formatted HTML email with your full brief
5You receive an auto-confirmation email — all within ~3 seconds
Developer Setup · n8n

5 Steps to Wire This Form
→ Airtable + Email

Complete end-to-end setup. Follow these steps and every Contact Us submission will be stored in Airtable and emailed to your team — automatically, with AI scoring baked in.

01
Create your Airtable base & get credentials
Table that stores every form submission plus AI score
▾

Go to airtable.com → New base → add a table called Contact Requests with these columns:

Column NameField Typen8n Source
First NameSingle line textbody.firstName
Last NameSingle line textbody.lastName
EmailEmailbody.email
CompanySingle line textbody.company
Automation TypeSingle selectbody.autoType
DescriptionLong textbody.description
AI ScoreNumberparsed.score
AI TierSingle selectparsed.tier
Submitted AtDate / timebody.submittedAt
StatusSingle selecthardcoded: New
02
Build the n8n workflow — 4 nodes
Webhook → OpenAI → Code → Airtable + Email
▾

In n8n → New Workflow → add these nodes:

🌐
Webhook
Method: POST
Path: orixa-contact
Response: Immediately
→
🧠
OpenAI
Model: gpt-4o
System: scoring prompt
→
⚙️
Code
Parse AI JSON
Extract fields
→
📋
Airtable
Create Record
Map all fields
+
✉️
Gmail/SMTP
HTML email
to your team

Copy your Production Webhook URL and paste it into N8N_WEBHOOK_URL in the script below.

03
Paste the GPT-4o scoring prompt
Auto-qualify every lead 1–100 with structured JSON output
▾

OpenAI node → System Message:

You are a lead qualification AI for Orixa AI, an AI automation company.
Return ONLY a valid JSON object — no markdown, no explanation.
{
  "score": <integer 1-100>,
  "tier": <"hot"|"warm"|"cold">,
  "reason": "<1-2 sentences>",
  "recommended_action": <"call_now"|"nurture"|"send_info">,
  "personalization_note": "<one sentence>"
}
75-100 hot: specific pain, named tools, urgency, detailed description
50-74 warm: some detail, relevant industry, moderate intent
1-49  cold: vague, generic, or low-fit
04
Map fields in the Airtable node
Every field + AI score to the correct column
▾
Airtable Columnn8n Expression
First Name{{ $('Webhook').item.json.body.firstName }}
Last Name{{ $('Webhook').item.json.body.lastName }}
Email{{ $('Webhook').item.json.body.email }}
Company{{ $('Webhook').item.json.body.company }}
Automation Type{{ $('Webhook').item.json.body.autoType }}
AI Score{{ $('Code').item.json.parsed.score }}
AI Tier{{ $('Code').item.json.parsed.tier }}
Submitted At{{ $('Webhook').item.json.body.submittedAt }}
05
Configure the email notification node
Colour-coded HTML brief for your team on every submission
▾

Gmail/SMTP node → Subject:

{{ $('Code').item.json.parsed.tier==='hot'?'🔥':'🟡' }} New Lead [Score: {{ $('Code').item.json.parsed.score }}] — {{ $('Webhook').item.json.body.company }}

Then paste your HTML body template mapping all fields — score banner, contact table, AI personalization note, and recommended action. Replace N8N_WEBHOOK_URL below and you're live.